When it comes to performance reviews, most people have a pretty negative view of the process. But if you can turn this around and make your employee's performance reviews positive and productive, then you'll be able to improve your employee retention rate as well as get more out of each member of your team. Here are some tips for conducting effective employee performance reviews:
Involve the employee in setting goals.
One crucial aspect of conducting an effective employee performance review is involving the employee in setting goals. By engaging the employee in the goal-setting process, it fosters a sense of ownership and commitment toward achieving those objectives.
When employees have input and agency in determining their goals, they are more likely to feel motivated and invested in their work. This collaborative approach also allows employees to align their personal aspirations with the organization's objectives, resulting in a more harmonious and productive work environment.
Moreover, involving employees in goal-setting opens up channels for communication and feedback, enabling supervisors to gain valuable insights into employees' strengths, weaknesses, and professional aspirations.
By encouraging participation and empowerment in goal-setting, the employee performance review process becomes an opportunity for growth and development, driving both individual and organizational success.
Involve the employee in setting goals. Your employee should be involved in goal-setting meetings and exercises, as well as activities related to the goals they are working on. This can help them stay motivated and engaged, which will lead to better results overall.
Focus on strengths rather than weaknesses.
When conducting an employee performance review, you should focus on strengths rather than weaknesses. This is because focusing on the negatives can lead to employees feeling discouraged and uninspired. Instead of focusing on what they are doing wrong, you should use this time to help them improve their skills and abilities. For example, if an employee struggles with being organized but excels at completing projects quickly and efficiently, then they will likely benefit from a system that helps them organize their work environment or schedule more effectively so that they don't have as much free time at work (which could lead them down a path of slacking off).
Be honest and specific with feedback.
When you're trying to give someone feedback, it's important that you focus on the positive. You need to be specific about what you want to see from them in the future and give examples of good performance. If there are areas for improvement, then make sure you talk about those as well--but don't get mean or condescending!
You should also be honest without being critical or unkind. People will appreciate honesty more than anything else when they know they can trust your judgment and integrity as their supervisor or manager.
Keep it short and sweet.
Keep it short and sweet.
It's tempting to spend a lot of time on each employee review, but the more you write, the longer it takes. If you don't want to end up with a multi-page document that takes hours to read through and digest, keep your reviews concise. Keep in mind that there are other things going on in your business besides performance reviews--you have deadlines coming up, projects going live and new hires who need training!
Don't be afraid to ask for help when writing an employee performance review (or any kind of document). If there's something specific you need help with or someone who knows more than you do on a certain topic (like HR), ask them! There are plenty of resources available online like Writing Great Performance Reviews from CareerBuilder which can guide anyone through this process step by step so they don't feel overwhelmed by everything involved with conducting an effective employee performance review
An effective performance review will help you stay in front of your employees and identify ways to help them grow within your company
While you may be tempted to conduct employee performance reviews as infrequently as possible, this is not the best way to go. Instead, it's better to hold them regularly and make sure that they're part of your company culture.
If you have a small team or work remotely with freelancers who don't report directly into you (for example), then once a year might suffice--but if your employees are based out of an office with other people from different teams, doing quarterly reviews could be more beneficial for everyone involved in the process and keep everyone on track with their goals.
We hope this article has given you some insight into how to conduct an effective employee performance review. Remember, the most important thing is that you are having these conversations with your employees in the first place. The more often you do it, the more likely it will be that your company will succeed!